Frequently Asked Questions

How many seats are there in the auditorium?  There are 308 seats.  Comfortable occupancy is 280 people. It is the lessee’s responsibility to maintain this limit.

When are rental fees due? A 50% rental deposit is due upon acceptance of the rental. The balance of the rental fee is due two weeks before the beginning rental date.

Is Smoking allowed? THERE IS NO SMOKING PERMITTED WITHIN CODY THEATRE. CODY THEATRE will not approve, the use of any on-stage tobacco use, pyrotechnics and other smoking effect, or fog effects. Failure to comply with this rule will nullify this agreement immediately and will result in forfeiture of all fees and prepaid monies from renter to “The Space” and will prevent Lessee from future rental of The Cody Theatre.

No flammable or hazardous materials of any kind brought into The Cody Theatre.

 Can posters be put on walls? No Posters, banners or any other material may be taped, nailed, pinned or affixed in any way to the walls, curtains or ceiling of the theatre.  $500 fine per incident. (NO kidding).  The walls, ceiling and curtain are fragile.  We are will not allow any thing to be attached to them as we are preserving this great building

Can anything be set up in the aisles? Set up must maintain access to all exits with aisles of 48 inches    

Can I sell my own concessions? The Cody Theatre retains the right to serve all food, drink and alcoholic beverages. Cody Theatre will retain all income from concessions. 

 Are alcoholic beverages allowed? No person shall consume or bring for consumption alcoholic beverages without prior consent of The Cody Theatre manager. The use, sale, serving and consumption of alcoholic beverages may require the Lessee to obtain a liquor license or contract with a liquor licensee and may require the hiring of professional bartenders.  The Cody Theatre does not have a Wyoming liquor permit. 

Can event merchandise be sold at the theatre? Yes  Ifmerchandise is sold (ex: t-shirts, CDs, etc) a 10% merchandise fee is assessed.  We can provide a seller for an extra $75.

What is the cancellation policy? The Lessee may cancel the event(s) listed in the Rental Agreement.  The following cancellation fees apply:

Within 7 day of the event date – No refund of any fees.

Within 15 days of the event - 50% refund of all fees paid

31 + days prior to the event - 90% refund of all fees paid

Does The Cody Theatre provide security for my event?  NO -The Cody Theatre management staff, and volunteers will not be responsible for damage to Lessee's equipment, properties, costumes or scenery when left in theater. The Lessee is encouraged to remove all valuables from the theater when vacating daily.  If the lessee wants security for the event, they must provide it at their expense.

Can I arrange to see the theatre before I rent it?  YES - At a mutually agreed to time prior to the rental, the Lessee will be given a “walk-through” of the facility by a member of The Cody Theatre Management and a copy of the procedures checklist distributed for the Lessee's reference. These procedures are to be followed and completed in their entirety.

Does the theatre have a sound and light system for live performance? No – The Cody Theatre was built and continues to be primarily a movie theatre.   There is a platform area on 24’ x 18’ in front of the movies screen.  The sound system and lighting is designed for movie sound, which is different than performance sound.  The Cody Theatre is rented "as is." RENTER must provide all other items necessary to achievement of its goals, including but not limited to any additional lights, sound equipment, light and sound cable, masking, etc.  We are currently planning to add a light and sound system for live performance.  We will update when this is complete.

Will you sell tickets for my event?  The Cody Theatre will operate the box office and conduct all ticket sales. A Box Office fee of $1 per ticket (minimum $60) will be charged to the Lessee. A 3% fee will be assessed on all tickets purchased with a credit or debit card at The Cody Theatre Box office for your event.

If the event is free to the public, the lessee will provide a person to count attendees so the number of occupants does not exceed the number of seats.

If you sell tickets, how do I get my money?  The ticket reimbursement procedure is as follows: 1) The Cody Theatre shall issue a check to lessee for all tickets sold for an event within Fifteen (15) business days of the completion of the event, less expenses, fees, etc., if applicable. 2) The Cody Theatre shall supply to lessee One (1) printed copy of the ticket report as well as additional accounting documentation with the reimbursement check.

What do I have to do to get my refund for cleaning the theatre? Every lessee should endeavor to leave The Cody Theatre in equal or better condition as they found it when they arrived. Maintenance of the facility should include, but is not limited to, sweeping and removal of trash from receptacles after usage. All trash must be removed from premises after the duration of the event

These responsibilities are defined in the Cleanup Checklist which will be provided to Lessee at time of walk through. The lessee is responsible for all items listed in the checklist. Failure to complete these procedures will result possible cleanup charge and may prevent Lessee from future rental of The Cody Theatre.

$50 of rental fee will be returned if cleanup is completed by Lessee at the end of the event

 

Does The Cody Theatre advertise my event - Advertising is not included in the rental price. Cody Theatre is not responsible for advertising your show. Your event will be listed on the Cody Theatre website, calendar and facebook page.  If provided, a poster for your event will be posted in the front display area of the theatre. If a poster is provided 2 weeks prior to your event, it will be displayed in a coming soon display area inside the theatre lobby.  Event will be listed on marquee at least on the day of the event.  We will make every effort to have your event listed on the marquee longer. 

 Why do I have to provide event insurance?  Our insurance policy does not insure your performers or their actions, therefore you need to provide event insurance.  It is available from several local insurers.