Frequently Asked Questions Event Venue Rentals
How many seats are in the Cody Theatre? Currently there are 216 seats in the theatre.
There is a something showing scheduled on the day/time I’d like to book my event: If another private party or event is already booked (showing on the calendar) during your preferred time & day you will have to request another day/time; these events have signed contracts & have already paid.
When are rental fees due? The full rental fee and signed agreement is due upon acceptance of the rental and needed in order to hold and book the date requested.
Will you discount or waive any rental/fees for certain fundraisers or groups? Rocky Mountain Dance Theatre is a local non-profit that owns and manages The Cody Theatre. Financially RMDT cannot and will not discount rental rates or fee's as they also have to cover costs. There are different rates for non-profit and for-profit rentals.
Is Smoking allowed? THERE IS NO SMOKING PERMITTED WITHIN CODY THEATRE. CODY THEATRE will not approve, the use of any on-stage tobacco use, pyrotechnics and other smoking effect, or fog effects. Failure to comply with this rule will nullify this agreement immediately and will result in forfeiture of all fees and prepaid monies from renter to “The Space” and will prevent Lessee from future rental of The Cody Theatre.
No flammable or hazardous materials of any kind should be brought into The Cody Theatre.
Can posters be put on walls? Absolutely NO Posters, banners or any other material may be taped, nailed, pinned or affixed in any way to the walls, curtains or ceiling of the theatre. Fines will be assessed per incident. The walls, ceiling and curtain are fragile. We are will not allow any thing to be attached to them as we are preserving this great building. Posters can be placed on front glass doors and glass poster boxes outside the theatre.
Can anything be set up in the aisles? Set up must maintain access to all exits with aisles of 48 inches.
Can I sell my own concessions? Sweets Soda Pop Bar located in our lobby retains the right to serve all food and soda and will retain all income from theatre concessions. Any outside catering must be approved by RMDT/the Booking Manager. If Lessee’s choose to have outside catering, you will be charged an additional upfront $150 outside catering/beverage deposit that is refundable based on the condition of the Theatre after your event.
Are alcoholic beverages allowed? No person shall consume or bring for consumption alcoholic beverages without prior consent of RMDT/The Cody Theatre booking manager. Neither The Cody Theatre or Sweets Soda Pop Bar have a Wyoming liquor permit. The use, sale, serving and consumption of alcoholic beverages will require the Lessee to obtain an event liquor license and provide copy to The Cody Theatre booking manager 2 weeks before scheduled event. It is also Lessee’s responsibility to provide bartenders and serving tables. If Lessee’s choose to serve alcoholic beverages, you will be charged an additional upfront $150 outside catering/beverage deposit that is refundable based on the condition of the Theatre after your event.
Can event merchandise be sold at the theatre? YES. You must provide own seller and table.
What is the cancellation policy? All payments made by the Lessee for the event(s) listed in the Rental Agreement are non-refundable 2 weeks before the scheduled event. 50% of the deposit will be refundable anytime before the 2 weeks before the scheduled event.
Does The Cody Theatre provide security for my event? NO - RMDT staff and volunteers will not be responsible for damage to Lessee's equipment, properties, costumes or scenery when left in theater. The Lessee is encouraged to remove all valuables from the theater when vacating daily. If the lessee wants security for the event, they must provide it at their expense.
Can I arrange to see the theatre before I rent it? YES - At a mutually agreed to time prior to the rental, the Lessee will be given a “walk-through” of the facility by the Booking Manager.
Does the theatre have a sound and light system for live performance? NO – The Cody Theatre was built to be primarily a movie theatre. There is a large platform area in front of the movie screen and flood lights are optional. The sound system and lighting is designed for movie sound, which is different than performance sound. The Cody Theatre is rented "as is." RENTER must work with The Cody Theatre’s A/V Technician if providing other items necessary to achievement Lessee’s goals, including but not limited to any additional lights, sound equipment, light and sound cable, masking, etc. Any additional items needed can be rented through The Cody Theatre A/V technicians personal company; Paradise Studios. In the future, The Cody Theatre is planning to add a light and sound system for live performance.
Can we use the recently installed Truss System? NO- The Truss System is owned by the summer Wild West Spectacular The Musical and Lessee’s are NOT allowed to adjust, add to, climb, hang anything from it, etc. Our A/V Technician can answer any questions you may have about this Truss System.
Will you sell tickets for my event? NO- but we do allow the lessee to "use" the box office space/window to sell tickets before your event starts. If the event is free to the public, the lessee will provide a person to count attendees so the number of occupants does not exceed the number of seats.
Does The Cody Theatre advertise my event? Advertising is not included in the rental price. Cody Theatre is not responsible for advertising your show. Your event will be added to our calendar on our website for scheduling purposes and we can post about your event on our Facebook page. You can give information and/or web links to help promotions when filling out your Rental Request. The booking manager will inform you when posters for your event can be posted in the front glass display cases of the theatre and on the glass doors. You can also provide a short description that can be listed on the marquee at least on the day of the event. We will make every effort to have your event listed on the marquee longer.
Why do I have to provide event insurance? Our insurance policy does not insure your performers or their actions, therefore you need to provide event insurance. It is available from several local insurers.
Why do I have to obtain licensing rights to show a film? Films are works of art, and as such are subject to copyright laws anytime they are shown outside of a person's private home. The costs to secure the right to show films vary by studio, film, and purpose, but are typically around $250.
ADA- Being a historic theatre right downtown, we sadly are not the best in accessibility. Handicap parking is only on the side streets. Wheelchairs are able to get in and out of the building and theatre as there are no stairs. There is a section in the back of the theatre designated for wheelchairs but it is at a slight slope. Wheelchairs can fit in the isles next to the seats allowing people to still pass by without any problems (although isles are at a slight slope). The bathrooms are very tight and not ideal. In short, yes we are but being a historic building it’s definitely not as open or modern.